If you’ve ever planned an event you’re aware of how much is involved in selecting the right venue and setting up the technology and making sure that your guests are greeted by a warm welcome and, of course, creating a memorable event. However, there’s one thing that many of us don’t realize: events can generate an enormous amount of waste and consume an incredible quantity of energy.
It’s about time we made an effort to change. The world is finally waking up to the reality that events don’t have to be environmentally damaging. Whether you’re organizing a small team offsite or a major hybrid conference, promoting sustainable events isn’t just the responsible thing to do it’s the smart thing to do.
Why Green Your Event?
This number could surprise you. An event lasting three days that includes 500 guests could generate 2,835 kilograms of waste and consume more than 300,000 kWh of electricity. This is not only an enormous amount, but it’s also a great chance to make improvements.
Sustainability is an issue for today’s customers. They would like to see their favorite brands and companies walking the walk. It’s not just about making a difference for the planet, but you are also showing your audience your values extend beyond the stage and screen.
Eliminating the Clutter Simple Waste Management Wins
Let’s start with the waste. Events can be a goldmine of wasteful plastics that are single-use leftover food items and printed brochures that no one reads, and more. But with a little intention, sustainable waste management is more simple than you imagine.
Here are some simple modifications that can go a way:
1. Discard disposables and swap plastic cups and other utensils with compostable or reusable options.
2. Make the switch to paper-free: Use event apps or QR codes instead of printed publications.
3. Donate any leftovers.
4. Install recycling stations: It should be easy for visitors to dispose of items responsibly.
It’s not the perfection that counts however, it’s the improvement. Each piece of waste that you can reduce or divert is a triumph.
The art of managing energy like a pro (Without Being One)
You don’t have to be an engineer to make intelligent choices regarding energy. Just being aware of the amount of power events use is the first step toward change. When we discuss the strategies for managing energy during events, this does not mean you need to sacrifice comfort or technology. It’s only that you should be aware of how they are used.
Here are a few simple ways to cut down on your energy consumption:
1. Be sure to look for those venues that are certified green or make use of renewable energy sources.
2. Utilize energy-efficient equipment as well as LED lighting for displays and AV.
3. You can host hybrid or virtual events to lower expenses for travel and venue.
4. Simple is best: most elegant configurations generally require less power.
Create an experience with similar impact, but with less resources.
The GreenUP Checklist: Your Secret Weapon
If you’re not sure how to begin with your event, tools like the GreenUP Checklist can make life significantly easier. The GreenUP Checklist breaks down steps for sustainable events into straightforward and feasible steps regardless of whether you’re working with suppliers on sustainable materials or encouraging attendees to take public transportation.
This checklist is based on United Nations Sustainable Development Goals so that you can be certain that you are aligning yourself with something larger than the occasion you’re attending.
You can make a difference
It’s not about perfectionism however, it’s about focusing. If you make one step or ten, you’re helping move the entire industry towards something better.
The attendees will be able to remember the memorable speakers, the engaging interactions, and of course it’s a fact that your event didn’t feel dated or unimportant. Don’t hesitate to make sure you are a good leader and let your attendees know that caring for the planet is a part of the event.
